Project Manager Assistant
Applications until February 15
The Calouste Gulbenkian Foundation is a private institution whose main purpose is to improve people’s quality of life through art, charity, science, and education. The Foundation carries out its activities from its headquarters in Lisbon, and from its branches in Paris and London.
The Sustainability Programme (2023-2027) was established as a result of the Foundation’s strategic reflection process carried out in 2022. Thus, the Foundation’s Board of Directors decided to create two new organic units in the field of grant-making devoted to the two main cross-cutting strategic priorities, namely sustainability and equity, bringing together the work of teams located at the Foundation’s head office (in Lisbon) and those in the United Kingdom branch (in London) around common goals.
The operational reformulation of the Sustainability Programme team, in light of this merger, as well as the growing projection of the Foundation’s flagship project Gulbenkian Prize for Humanity are reflected in the opening of this call for applications seeking to reinforce the Sustainability Programme team, while offering an opportunity for enrichment and learning in contact with different contexts and working methods, as part of a dynamic, transnational team.
Projects: Gulbenkian Prize for Humanity and other projects in the area of Sustainability
Contractual conditions: Permanent employment contract
Main Responsibilities
Project Development Support Activities
Plan and operationalize the various support activities related to project development in accordance with the defined schedule and activity plans, ensuring the existence and availability of the necessary means, resources, services, and materials, within the established deadlines.
Identify and ensure all contacts with external service providers, with a view to requesting quotes and selecting the best proposals according to the needs and specificities of each project.
Information Analysis
Review, validate and confirm all information, data, invoices, and documents related to the development of the various projects, in order to support management and decision-making processes, providing them with greater reliability and robustness, while minimizing risks.
Project Activities and Events
Monitor the various ongoing projects, activities, and events, with a view to ensuring procedural compliance.
Interface with Other Organic Units
Communication with the various functional areas and organic units of the Calouste Gulbenkian Foundation, requesting or providing information, data, or documents required for the development of activities by the various areas or units, in order to ensure internal alignment and cohesion.
Required Skills
The Calouste Gulbenkian Foundation welcomes applications from all people, regardless of their age, gender, sexual orientation, ethnic origin, religion, disability or incapacity, particularly those who identify with under-represented groups in the various initiatives promoted by the Foundation.