Project Management Assistant

Applications until December 06

The Calouste Gulbenkian Foundation is a private institution whose main purpose is to improve people’s quality of life through art, charity, science, and education. The Foundation carries out its activities from its headquarters in Lisbon, and from its branches in Paris and London.

We are looking for an Assistant Project Manager to join our Equity programme. The programme’s “Access to Culture” line of action seeks to promote participation and access to culture and the transformative power of art in the development of individuals and societies, with projects like PARTIS & Art for Change.

The Assistant Project Manager is responsible for performing the necessary support activities for the development and completion of projects in the “Access to Culture” line of action, in accordance with applicable norms, procedures, and regulations, monitoring compliance with deadlines, budget, and the quality of activities and initiatives developed.

Contractual conditions: Permanent employment contract

Main Responsibilities

Applications Review

Review incoming applications for scholarships and/or programmes, namely, review and check eligibility requirements, with a view to justifying why certain applications were not approved, in the event of any complaints from applicants.

Project Development Support Activities

Plan and operationalize the various support activities related to project development in accordance with the defined schedule and activity plans, ensuring the existence and availability of the necessary means, resources, services, and materials, within the established deadlines.

Identify and ensure all contacts with external service providers, with a view to requesting quotes and selecting the best proposals according to the needs and specificities of each project.

Information Analysis

Review, validate, and confirm all information, data, invoices, and documents related to the development of the various projects, in order to support management and decision-making processes, providing them with greater reliability and robustness, while minimizing risks.

Project Activities and Events

Monitor the various ongoing projects, activities, and events, with a view to ensuring procedural compliance.

Interface with Other Organic Units

Communication with the various functional areas and organic units of the Calouste Gulbenkian Foundation, requesting or providing information, data, or documents required for the development of activities by the various areas or units, in order to ensure internal alignment and cohesion.

Required Skills

  • Bachelor’s degree, preferably in the field of social sciences and humanities;
  • Minimum of 1 year of experience in project management and/or production of cultural events.
  • Good communication and teamwork skills;
  • Good command of written and spoken Portuguese and English language;
  • Master Microsoft Office tools.

We welcome applications from the widest possible range of people, regardless of their age, gender, sexual orientation, ethnicity, religion, disability, or incapacity, especially those which identify with under-represented groups at the Foundation.


Updated on 24 november 2023

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