Project Management Assistant
Applications until April 16
The Calouste Gulbenkian Foundation is a private institution whose main purpose is to improve people’s quality of life through art, charity, science, and education. The Foundation carries out its activities from its headquarters in Lisbon, and from its branches in Paris and London.
We are seeking a Project Management Assistant (PMA) to reinforce the European Media and Information Fund programme team, which will be responsible for carrying out all support activities required for the development and completion of projects, in accordance with applicable standards, procedures and regulations, as well as for monitoring compliance with deadlines and with the budget, plus monitor the quality of activities and initiatives developed.
Projects: Gulbenkian Prize for Humanity and other projects in the area of Sustainability
Contractual conditions: Fixed-term employment contract (2 years)
Main Responsibilities
Applications Review
Review incoming applications for scholarships and/or programmes, namely, review and check eligibility requirements, in order to justify why certain applications were not approved, in the event of any complaints from applicants.
Project Development Support Activities
Plan and operationalize the various support activities related to project development in accordance with the defined schedule and activity plans, ensuring the existence and availability of the necessary means, resources, services, and materials, within the established deadlines.
Identify and ensure all contacts with external service providers, in order to request quotes and select the best proposals according to the needs and specificities of each project.
Information Analysis
Review, validate, and confirm all information, data, invoices, and documents related to the development of the various projects, in order to support management and decision-making processes, providing them with greater reliability and robustness, while minimizing risks.
Project Activities and Events
Monitor the various ongoing projects, activities, and events, in order to ensure procedural compliance.
Interface with Other Organic Units
Communicate with the various functional areas and organic units of the Calouste Gulbenkian Foundation, requesting or providing information, data, or documents required for the development of activities by the various areas or units, in order to ensure internal alignment and cohesion.
Required Skills
The Calouste Gulbenkian Foundation welcomes applications from all people, regardless of their age, gender, sexual orientation, ethnic origin, religion, disability or incapacity, particularly those who identify with under-represented groups in the various initiatives promoted by the Foundation.