Editing Project Manager Assistant

The Calouste Gulbenkian Foundation is a private institution whose main purpose is to improve people’s quality of life through art, charity, science, and education. The Foundation carries out its activities from its headquarters in Lisbon, and from its branches in Paris and London.

We are seeking an Editing Project Management Assistant (M/F) to join the Gulbenkian Museum. This role will be responsible for supporting the development process of all types of content, in any type of means of dissemination and information support used by the Museum, such as collection catalogues, brochures and exhibitions, ensuring that all contents are ready, edited and translated for being sent to production within established deadlines and with the expected quality levels.

Contractual Conditions: Fixed-term Employment Contract (one year).

Main Responsibilities

• Edit or provide editing support to publications and promotional materials (texts, subtitles, leaflets, catalogues); provide support in the preparation of all contents intended for these formats, ensuring dissemination and access to information by the public.
• Carry out and provide support in the preparation of promotional materials for exhibitions, namely by editing and reviewing the respective texts. Organize the folder with exhibition contents.
• Participate in the preparation of publication scripts, preparing them along with the Editing Projects Manager; monitor the designer’s work on the layout of the piece to be developed, especially in terms of text content, and that of other parties involved on such piece, and ensure the completion of the various stages of each publication.
• Provide support in the production of various materials, namely by coordinating the different parties involved, such as reviewers, designers, translators, among others, liaising with everyone, ensuring the production and quality of the materials developed.
• Provide support to the Editing Projects Manager when original content arrives for publications and for exhibitions, and then edit and review such content, sending it for translation, ensuring its review and validation by the authors.
• Forward budgets to the Secretariat and make payment requests internally, bridging the gap between the payments department and the service provider, ensuring that accounts are closed.

Required skills

• Graduate or Master’s Degree in Editorial Studies, Editing, Museology or History of Art, or similar fields;
• Minimum 2 to 3 years’ experience in similar responsibilities;
• Good communication and teamwork skills;
• Good command of written and spoken Portuguese and English language;
• Good command of Microsoft Office tools.

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The Calouste Gulbenkian Foundation welcomes applications from all people, regardless of their age, gender, sexual orientation, ethnic origin, religion, or disability, in particular of those who identify with underrepresented groups in the various initiatives promoted by the Foundation.

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Applications