Loans policy

The Calouste Gulbenkian Museum actively contributes to the staging of national and international exhibitions by lending out hundreds of works from the Founder’s Collection and the Modern Collection every year. As part of its mission to promote and enhance knowledge, the Calouste Gulbenkian Museum actively collaborates with initiatives whose projects deserve its support while also helping to raise the profile of its collections through temporary loans of works of art.

 

Loan requests

The Calouste Gulbenkian Museum asks bodies which stage exhibitions to request the loan of works from its collections as early as possible, ideally, up to one year in advance for the Founder’s Collection and up to six months in advance for the Modern Collection.

Once the temporary loan of the work(s) has been approved, the Calouste Gulbenkian Museum will send the organiser a document detailing the conditions of the loan together with written confirmation of it. When these conditions have been accepted, the Calouste Gulbenkian Foundation will sign the loan contract.

 

Relevant information to be included in the loan request

The loan request must include the following information:

  • The title and dates of the exhibition
  • A description of the theme of the exhibition and the an overview of its contents
  • A justification of the request for the loan of the work(s) concerned within the context of the exhibition

Requests must be addressed to:

Penelope Curtis
Director

Calouste Gulbenkian Museum
Av. De Berna 45 – A
PT 1067-001 Lisbon

 

Approval of requests

When a request is received, it is assessed by the Calouste Gulbenkian Museum’s team of curators and conservators. The result of this assessment is submitted to the Board of the Calouste Gulbenkian Foundation so that it may make a final decision. This decision will subsequently be communicated to the organiser by the Head of Curatorial.

The following factors play a part in the decision:

  • The state of conservation of the work(s)
  • The preventive conservation plan drawn up for the work(s)
  • The quality of the exhibition project
  • The availability of the work(s) requested
  • An assessment of the consequences of the absence of the work(s) from the Calouste Gulbenkian Museum

 

Packaging, transportation and exhibition conditions

 Ideally, the organiser must send a Facility Report containing essential information on the conditions in which the works will be displayed (installation and security), and the environmental conditions at the venue in question, to the Calouste Gulbenkian Museum.

The work(s) cannot leave the Calouste Gulbenkian Foundation unless an insurance certificate is received prior to the departure of the work (s).

The environmental conditions at the exhibition venue must be monitored twenty-four hours per day. Detailed information on the security conditions at the exhibition must also be provided.

The Calouste Gulbenkian Museum will ensure that the work(s) belonging to its collections will be accompanied by a designated courier.

 

Loan costs

All costs relating to the preparation, necessary restoration, packaging and transportation of the expenses work(s) are the sole responsibility of the organiser of the exhibition, as are all courier and insurance fees.