FAQ

Application

General

Application documents should be submitted via candidates 'mygulbenkian' portal. We only accept application on-line and not via email.

The Armenian Communities department (ACd) does not accept applications after the established deadlines.

If not included in students’ grade sheet, a grade clarification letter should be sent to clarify the grade level scores used in their school/university. As an example, grades in Germany follow the assessment scale indicated in the table below:

 

International scale

 German scale

A (excelent / sehr gut)

1 - 1,5

B (Very good)

1,6 - 2,3

C (Good)

2,4 - 2,9

D (Satisfactory)

3,0 - 3,5

E (Sufficient)

3,6 – 4,00

Different universities use different systems and this must be explained.

The only established requirement is that it should be max. 5 pages. We advise candidates to use 1,5 line spacing and font 12.

We leave it up to candidate’s discretion to select what information they wish to include in their motivation letter.

We leave it up to candidate’s discretion to select an appropriate supervisor or professor to write the recommendation letter. Obviously, the writer must be familiar with the student’s academic performance and must not be closely related to him/her.

The recommendation letter should be uploaded via candidates’ 'mygulbenkian'. However, in exceptional circumstances, when supervisors do not want to disclose the content to candidates, supervisors can send the letter directly to: [email protected].

The name and file number of the candidate should be clearly written on the subject of the email. The ACd on occasion does follow up directly with the student’s supervisor to ask for further information after the letter of reference is submitted.

Undergraduate Studies Scholarship

No, candidates will be selected through a competitive process, based on merit. The ACd does not request or assess financial need information.

This scholarship category is directed to young students from less developed countries because there are no (or very limited) state sponsored student support systems in these countries or the country is in grave economic crisis.

Short Term Grants

The short Term Conference and Travel Grant to Students and Young Academics in Armenia is directed at qualified students, early-career academics and researchers in Armenia to participate in activities related to their field of studies abroad; it is open to all fields of studies. The Short Term Grant for Armenian Studies is directed at qualified students, academics and researchers in Armenian Studies anywhere outside Armenia to participate in activities related to their field of studies.

About Submission

No, they do not receive any confirmation. After completing the on-line form and uploading the application documents through the 'mygulbenkian' portal their application submission process is concluded.

Candidates will be informed of the results via the 'mygulbenkian' portal, except for the Short Term Conference and Travel Grant to Students and Young Academics in Armenia, in which case grant award letters are sent via email.

About Documents after receiving scholarship

The certificate of enrolment is a document issued by the university that confirms student's enrolment in the academic year for which the scholarship is awarded. It is generally issued in September or October, when students pay their tuition fees.

It is a document written and signed by the awardees stating that they accept the conditions set out in the award letter:

  1. To use the grant solely for the purpose mentioned
  2. To mention the grant of the Calouste Gulbenkian Foundation in all publications and communications related to the proposed activity
  3. To return, duly signed, the receipt sent by our accounting department, via 'mygulbenkian'
  4. To send, via 'mygulbenkian', a progress report (three pages maximum) within one month after completion of the proposed activity
  5. To inform the Calouste Gulbenkian Foundation of any substantial changes to the proposed activity. 

It is a form published in awardees 'mygulbenkian' to be filled out with their bank account details. These details should be confirmed, by an email to [email protected] or a message through the 'mygulbenkian', by the awardees every year.

It is a document sent to awardees by email, to be signed after the scholarship amount reaches their account.

About Payment

No, the fact that the receipt is sent does not mean that the amount reached the awardee’s account, but only that the accounting department of the Calouste Gulbenkian Foundation has processed the payment. It can take up to two weeks for the transaction to reach awardees’ account, depending on countries and banks.

Yes, it is. In this case, scholarship awardees should fill out the form with the bank account details of the account holder (exact name, passport number, address). Please, note that this procedure takes longer because it needs an additional layer of approval.

About Renewal

Recipients do not have to make a new application for the renewal of their scholarship. The procedures and documents to be sent, for the scholarship renewal, are mentioned in the award letter (for the Undergraduate Studies Scholarship) and in the agreement (for the Armenian Studies Scholarship), published in the awardee’s 'mygulbenkian' portal.

The date in the award letter is only related to the time of the year that, normally, students register in the university. They can send their certificate of enrolment by the time they register but should be aware that the payment of the scholarship only can be paid by this time.

No, scholarships are automatically renewed after all requested documents for renewal are published in awardees’ 'mygulbenkian'. Scholarships are canceled if all the required documents are not received by the specified deadlines.

About Reporting

One of the conditions accepted by the awardees when they sign the declaration of acceptance is to send a progress report as stipulated in the award letter or contract.

It is a document written by the scholarship awardees describing the progress achieved during their last academic year. Ideally it should be no more than three pages.