FAQ

Application

 

General

How should I submit my application documents?
Application documents should be submitted via candidates MyGulbenkian portal. We only accept application on-line and not via email.

What should I do if I meet the criteria of two or more scholarship programmes provided by the Armenian Communities Department?
Candidates must select one of the scholarship programmes.

If I miss the deadline can I still submit my application?
The Armenian Communities Department does not accept applications after the established deadlines.

What is a grade clarification letter?
If not included in students’ grade sheet, a grade clarification letter should be sent to clarify the grade level scores used in their school/university. As an example, grades in Germany follow the assessment scale indicated in the table below:

 

International scale  German scale
A (excelent / sehr gut) 1 – 1,5
B (Very good) 1,6 – 2,3
C (Good) 2,4 – 2,9
D (Satisfactory) 3,0 – 3,5
E (Sufficient) 3,6 – 4,00

Different universities use different systems and this must be explained.

 

Is there any formal requirements regarding the format of the research proposal?
The only established requirement is that it should be max. 5 pages. We advise candidates to use 1,5 line spacing and font 12.

Is there any formal requirements regarding the format of the research proposal?
The only established requirement is that it should be max. 5 pages. We advise candidates to use 1,5 line spacing and font 12.

What information should be included in the motivation letter?
We leave it up to candidate’s discretion to select what information they wish to include in their motivation letter.

Who should write the recommendation letter?
We leave it up to candidate’s discretion to select an appropriate supervisor or professor to write the recommendation letter. Obviously, the writer must be familiar with the student’s academic performance and must not be closely related to him/her.

Can the supervisor send the recommendation letter directly to the Armenian Communities Department?
The recommendation letter should be uploaded via candidates’ MyGulbenkian portal. However, in exceptional circumstances, when supervisors do not want to disclose the content to candidates, supervisors can send the letter directly to: carmenias@gulbenkian.pt. The name and file number of the candidate should be clearly written on the subject of the email. The ACD on occasion does follow up directly with the student’s supervisor to ask for further information after the letter of reference is submitted.

Can a student reapply to a scholarship the following year if the application is rejected?
Yes

 

Global Excellence Scholarship

Can a candidate still apply for the Global Excellence Scholarship if not yet formally enrolled in pursuing a PhD and have not yet a confirmed supervisor?
Candidates for a Global Excellence Scholarship should be, not only already pursuing a PhD degree in an internationally recognized research institution of higher education, but also have a supervisor and be at a stage that they can submit a research proposal.

 

Undergraduate Studies Scholarship

Do students in need have priority in the selection process of the Calouste Gulbenkian Undergraduate Studies Scholarship?
No, candidates will be selected through a competitive process, based on merit. The ACD does not request or assess financial need information.

Why is the Calouste Gulbenkian Undergraduate Studies Scholarship directed only to university students from less developed countries?
This scholarship category is directed to young students from less developed countries because there are no (or very limited) state sponsored student support systems in these countries or the country is in grave economic crisis.

 

Short Grants

What is the difference between the Short Term Conference and Travel Grant to Students and Young Academics in Armenia and the Short Term Grant for Armenian Studies?
The short Term Conference and Travel Grant to Students and Young Academics in Armenia is directed at qualified students, early-career academics and researchers in Armenia to participate in activities related to their field of studies abroad; it is open to all fields of studies. The Short Term Grant for Armenian Studies is directed at qualified students, academics and researchers in Armenian Studies anywhere outside Armenia to participate in activities related to their field of studies.

 

Submission

Do applicants receive any confirmation after the submission of their application?
No, they do not receive any confirmation. After completing the on-line form and uploading the application documents through the MyGulbenkian portal their application submission process is concluded.

Where will the results of an application be published?
Candidates will be informed of the results via the MyGulbenkian portal, except for the Short Term Conference and Travel Grant to Students and Young Academics in Armenia, in which case award letters are sent via email.

 

Documents after receiving scholarship

What is the certificate of enrolment?
The certificate of enrolment is a document issued by the university that confirms student’s enrolment in the academic year for which the scholarship is awarded. It is generally issued in September or October, when students pay their tuition fees.

What is the declaration of acceptance of the conditions?
It is a document written and signed by the awardees stating that they accept the conditions set out in the award letter:

  1. To use the grant solely for the purpose mentioned
  2. To mention the grant of the Calouste Gulbenkian Foundation in all publications and communications related to the proposed activity
  3. To return, duly signed, the receipt sent by our accounting department, via «MyGulbenkian»
  4. To send, via «MyGulbenkian», a progress report (three pages maximum) within one month after completion of the proposed activity
  5. To inform the Calouste Gulbenkian Foundation of any substantial changes to the proposed activity. (signature)

What is the form «Info for International Wire Transfers»?
It is a form published in the MyGulbenkian portal of the scholarship awardees to be filled out with their bank account details. These details should be confirmed, by an email to carmenias@gulbenkian.pt or a message through the MyGulbenkian portal, by the awardees every year.

What is the receipt?
It is a document, published in the MyGulbenkian portal, to be signed after the scholarship amount reaches the awardee’s account.

 

Payment

Should the awardee conclude — when a receipt is published in the MyGulbenkian portal — that the transaction has been made?
No, the fact that the receipt is published in the awardee’s MyGulbenkian portal does not mean that the amount reached the awardee’s account, but only that the accounting department of the Calouste Gulbenkian Foundation has processed the payment. It can take up to two weeks for the transaction to reach awardees’ account, depending on countries and banks.

Is it possible to make a wire transfer to an account from a relative of the scholarship awardee?
Yes, it is. In this case, scholarship awardees should fill out the form with the bank account details of the account holder (exact name, passport number, address). Please, note that this procedure takes longer because it needs an additional layer of approval.

 

Renewal

What are the steps to be taken for a scholarship renewal?
Recipients do not have to make a new application for the renewal of their scholarship. The procedures and documents to be sent, for the renewable of the scholarship, are mentioned in the award letter (for the Undergraduate Studies Scholarship) and in the agreement (for the Armenian Studies Scholarship and the Global Excellence Scholarship), published in the awardee’s MyGulbenkian portal.

Are scholarship recipients obliged to send the requested documents, in the award letter, for renewal of their scholarship, in the date mentioned in the award letter?
This date in the award letter is only related to the time of the year that, in principle, students register in the university. They can send their certificate of enrolment by the time they register but should be aware that the payment of the scholarship only can be paid by this time.

Do you inform awardees that their scholarship was renewed?
No, scholarships are automatically renewed after all requested documents for renewal are published in awardees’ MyGulbenkian portal. Scholarships are canceled if all the required documents are not received by the specified deadlines.

 

Reporting

If students have sent all documents required for renewal of their scholarship and the payment is not being processed, what can be still missing?
The payment of a scholarship may be also pending on a progress report.

Where is it mentioned that a progress report is to be sent?
One of the conditions accepted by the awardees when they sign the declaration of acceptance is to send a progress report as stipulated in the award letter or contract.

What is a progress report?
It is a document written by the scholarship awardees describing the progress achieved during their last academic year. Ideally it should be no more than three pages.