Use conditions

The Art Library is a closed stack (non-browsing) and non-circulating collection devoted primarily to Art History, Visual arts, Architecture and Design.

The Art Library of the Calouste Gulbenkian Foundation aims to provide information access to readers – national and foreign citizens over 16 years old – whose research needs include studies in History of Art, Fine Arts and Architecture:

  • Students in Professional Art Schools
  • Undergraduate and Postgraduate Students
  • University and College Faculty
  • Art Historians and Freelance Researchers in Art
  • Artists
  • Art Galleries Staff and Art Collectors
  • Art Critics
  • Curators

Getting the Reader’s card

Regular use of the Art Library requires an annually renewable reader’s card.

To obtain the reader’s card is necessary to fill out an application form available through any of the computers at the Library lobby. All the personal information of the reader’s form is confidential and for exclusive use of the Art Library for user’s studies.

The reader’s card is free of charge, personal and non-transferable. It includes the reader’s identification code through the system.

The reader’s card is given after a reference interview made by the Reference Service.


Reader’s card renovations

The reader’s card needs an annual renovation made by the Reference Service.

The renovation of private searcher rooms reader’s cards is related to their use.

The Art Library may not renew the reader’s card or may cancel the registration of who fail to comply with library use conditions.


Lost cards

A charge of 5€ is made to replace a lost card.


Use conditions

The Art Library reading rooms are only for consulting its own collection. It is not allowed to bring in any kind of items such as books or magazines.

It is not permitted to bring in drink and food nor move the furniture or equipment.

Anyone who behaves in an inappropriate manner towards Library staff or other persons will be required to leave.

To protect the Foundation’s internal security, people and objects may be prevented from entering.

The Art Library is a place for study and research whose quiet atmosphere should aid concentration; working groups are not allowed in the reading rooms; cellphones should be switched off or on silence.

Umbrellas, large handbags/bags (43 x 32 x 16 cm are the reference dimensions) and any objects that may be considered dangerous are not permitted and should be left in the cloakroom located in the hall outside the Art Library.

Laptop computers may be used in reading rooms as well as photo cameras.

For conservation purposes the use of highlighters, sticky notes, or other office supplies are not permitted at the Library’s reading rooms as well as writing on, underline, make notes on or trace, fold pages, force bindings open or do anything that may damage the documents. Any needed supplies in the general course of research are provided by the Library.

Rare books (ancient or unique, rare or special editions), documents with legally restricted access and items in poor condition can only be read in the Rare Books Reading Room (floor 01) and may be subject to prior permission.

You are responsible for all materials issued to you until they are returned and checked by the staff. It is not permitted to exchange materials ordered or lend them, or take them – even on a temporary basis – outside the reading rooms.

Any anomaly or damage to the documents requested or the equipment must be reported to the Library staff.

You should follow instructions and recommendations made by staff on handling documents and equipment.

Multimedia material can only be consulted at the Multimedia Area.

The Rare Materials Reading Room and Research Rooms have additional conditions of use.